Request for Proposals (RFP)

The consultant will:

• Review governance documents (constitutions, bylaws, board minutes, policies) of at least 5 primary cooperatives + the SACCO.

Assess:

• Leadership structure and accountability (youth/women representation)
• Financial governance (segregation of duties, audit trails, internal controls)
• Compliance readiness (EUDR, data protection, member data systems)
• Safeguarding and grievance mechanisms
• Digital governance (MIS integration, record retention)

• Identify gaps and rank them by risk (high/medium/low).
• Provide a remediation roadmap with clear actions, responsibilities, and timelines (max 6 months).

Deliverables:

1. Inception report (work plan, tools, stakeholder list) – 5 days after signing.
2. Draft governance gap report – 30 days after inception.
3. Final report with remediation roadmap – 45 days after inception.

• Registered firm or consortium in Uganda.
• Minimum 5 years’ experience in governance audits of cooperatives, SACCOs, or agribusinesses.
• Demonstrated understanding of EYE-C or similar donor compliance frameworks.
• Key personnel with expertise in cooperative law, financial management, and gender/youth inclusion.

Interested firms must submit two separate sealed envelopes (or two password-protected PDFs):

Technical Proposal:

• Technical approach & methodology (max 5 pages)
• Team composition and CVs
• Examples of 2 similar assignments (with client references)
• Work plan (Gantt chart)

Financial Proposal:

• All-inclusive professional fee (UGX) – break down by deliverable.
• Reimbursables (if any) must be clearly stated.

Award: Most responsive technically compliant proposal (not necessarily lowest price), as per CHM policy for RFP (Section 6 Summary Table).

• Validity of proposals: 60 days.
• CHM reserves the right to reject any or all proposals.
• No negotiations after submission unless permitted under Section 6.8 (RFP exceptions).
• The contract will be a Service Contract (CHM format).
• Payment linked to deliverables (e.g., 30% inception, 40% draft, 30% final).
• All procurement records retained for 10 years (Section 5).

• Electronic: Password-protected PDFs sent to procurement@celebratehope.org – password provided by separate email or phone call.
• Late submissions: Automatic rejection (Section 6.9).